The Benefits and Options for SharePoint Customization

Although the platform launched nearly 20 years ago, Microsoft SharePoint platform is gaining traction in today’s business world. SharePoint has come quite a long way from the former stripped-back document manager that it started as and has turned into a collaboration-driven, file hosting and content management solution.

The Benefits and Options for SharePoint Customization 2

What is SharePoint?

The Benefits and Options for SharePoint Customization 3

SharePoint is a website-based collaboration system that helps business teams work together through the use of workflow applications and databases, as well as other web and security features. This platform gives companies the ability to control or restrict access to certain data while automating workflows across business departments. 

SharePoint Online adds extra features for businesses as it lets users access internal sites, shared documents, and create libraries for documents online. This data is then shared across the company whether employees are working in-office or from a remote location via the cloud. 

SharePoint helps companies of all sizes increase their overall productivity levels and visibility for information workers across all departments and verticals. Its features center around a cross-collaboration experience across an intranet-based system. This enables for extra secure content management, sharing of files, and enhanced workflow across the organization. 

Compared to most website-based collaboration platforms, SharePoint is easy to maintain and fairly easy to comprehend at its fundamental level.

Problems Solved Through SharePoint Customization

Although the platform can satisfy basic collaboration and communication needs for most companies in its out-of-the-box state, many organizations choose to go beyond the core functionality with SharePoint customization. The platform is nearly infinitely customizable and totally scalable, which means there are limitless ways for businesses to utilize its tools and see a return on investment as well as increased productivity. 

Its customization capabilities allow for the creation of a wide variety of solutions that are adaptable to any company’s previously established processes. These solutions include contract and document management systems, systems for the management of learning, intranets and portals, ticketing and help desk items, knowledge management, and much more. 

Customizing SharePoint allows businesses to solve a wide variety of existing problems, including:

Disintegrated Workflows

Integrating SharePoint with other third-party tools helps to compress and streamline overall business workflows and processes while ensuring the smooth operation of integrated systems.

A good example of this is the integration of the platform with a customer relationship management system. This situation allows for the automation of the process of inserting data from the CRM into a contract template stored within SharePoint. This allows you to get rid of the need for manual data entry and duplicating contacts within two systems.

1

Employee Resistance and Insufficient Performance

Some employees prove to be very resistant to the idea of collaborative tools. In many cases, this is simply because they are a hassle to use or not intuitive enough to become a part of the normal workday. SharePoint can be customized to help create the most convenient user interface and user experience possible to encourage employees to use it as part of their everyday work. 

Should employees need some assistance, additional advanced functionalities, such as artificial intelligence, can be implemented to help boost employee performance and improve the company’s competitive edge.

2

Compliance Regulations

Customizing SharePoint allows for the creation of a hybrid environment that connects the on-premises storage and intranet with its cloud deployment counterparts. For example, this is incredibly beneficial for healthcare organizations as they are under strict federal and state guidelines not to store patient information on their premises and store routine documents in the cloud. 

3

Site Consolidation

Shared work environments or sites can be integrated into a single platform through SharePoint to lower the cost of the siloed site administration. This consolidation not only lowers costs but also makes it much easier for internal teams and employees to manage and access data.

4

The deployment type of the platform defines the extent of the customization options of SharePoint. SharePoint Server, the on-premises deployment of the platform, supports both server-side code and client-side code. The access of the server-side code in this deployment makes customization of the platform nearly limitless. 

The cloud deployment (SharePoint Online) makes server-side code unavailable, so the client-side code must be used for customization with HTML, CSS, and JavaScript. Customizations are a bit more limited with this deployment because of its lack of server-side coding. 

Before companies decide on which version they would like to use, they must figure out exactly how customized they will need or want to make SharePoint as this may have an influence on their choice.

What to Customize in SharePoint

  • 1

    Navigation

    Navigation customization helps users access the information that is more relevant to their company and their daily tasks. It can enable the adding, editing, or removal of links in the menus located on the team site, management of the menus on the communication site, changes on the hub site, and more options.

  • The Benefits and Options for SharePoint Customization 4

    Design

    SharePoint allows for the modification of design features across sites. This includes styles, colors, page layouts, logos, and many other aspects to create a look and feel unique to each organization. This helps to promote company culture as well.

  • The Benefits and Options for SharePoint Customization 5

    Workflows

    SharePoint Customization enables the building of custom workflows that may not be available in its original state. There are many tools available for creating custom workflows within the platform, such as Microsoft Flow, Visual Studio, and SharePoint Designer.

  • The Benefits and Options for SharePoint Customization 6

    Page Content and Forms

    Custom page layouts are possible through the customization of SharePoint as well as custom Web Parts, including News, File Viewer, Bing Maps, Galleries, and others. Custom add-ins, multilingual support, advanced analytics, smart search, content personalization, and many other unique features are also possible with customization. Specific forms for quizzes, polls, and surveys are possible through the use of PowerApps or Microsoft Forms.

  • The Benefits and Options for SharePoint Customization 7

    Software testing

    A comprehensive mix of investigation processes to ensure high-quality web, desktop, and mobile products.

  • The Benefits and Options for SharePoint Customization 8

    Pre-certification and compliance testing

    Includes PCI DSS, Section 508, UK and European accessibility standard, and more.

At BairesDev, we provide custom SharePoint application development services for businesses of all sizes across every industry and vertical. From consultations and application development to data migration, support, and unique solutions, our team can help guide you through your digital transformation with SharePoint. Contact our experts today to learn more about our SharePoint Customization services.

Related Pages

Your path to success is one step away. Let's work together.

Clients' Experiences

Ready to work with the Top 1% IT Talent of the market and access a world-class Software Development Team?

Scroll to Top