The Benefits and Options for SharePoint Customization

Although the platform launched nearly 20 years ago, Microsoft SharePoint platform is gaining traction in today’s business world. SharePoint has come quite a long way from the former stripped-back document manager that it started as and has turned into a collaboration-driven, file hosting and content management solution.

SharePoint software development

What is SharePoint?

The Benefits and Options for SharePoint Customization 1

SharePoint is a website-based collaboration system that helps business teams work together through the use of workflow applications and databases, as well as other web and security features. This platform gives companies the ability to control or restrict access to certain data while automating workflows across business departments. 

SharePoint Online adds extra features for businesses as it lets users access internal sites, shared documents, and create libraries for documents online. This data is then shared across the company whether employees are working in-office or from a remote location via the cloud. 

SharePoint helps companies of all sizes increase their overall productivity levels and visibility for information workers across all departments and verticals. Its features center around a cross-collaboration experience across an intranet-based system. This enables for extra secure content management, sharing of files, and enhanced workflow across the organization. 

Compared to most website-based collaboration platforms, SharePoint is easy to maintain and fairly easy to comprehend at its fundamental level.

Problems Solved Through SharePoint Customization

Although the platform can satisfy basic collaboration and communication needs for most companies in its out-of-the-box state, many organizations choose to go beyond the core functionality with SharePoint customization. The platform is nearly infinitely customizable and totally scalable, which means there are limitless ways for businesses to utilize its tools and see a return on investment as well as increased productivity. 

Its customization capabilities allow for the creation of a wide variety of solutions that are adaptable to any company’s previously established processes. These solutions include contract and document management systems, systems for the management of learning, intranets and portals, ticketing and help desk items, knowledge management, and much more. 

Customizing SharePoint allows businesses to solve a wide variety of existing problems, including:

Disintegrated Workflows

Integrating SharePoint with other third-party tools helps to compress and streamline overall business workflows and processes while ensuring the smooth operation of integrated systems.

A good example of this is the integration of the platform with a customer relationship management system. This situation allows for the automation of the process of inserting data from the CRM into a contract template stored within SharePoint. This allows you to get rid of the need for manual data entry and duplicating contacts within two systems.


Employee Resistance and Insufficient Performance

Some employees prove to be very resistant to the idea of collaborative tools. In many cases, this is simply because they are a hassle to use or not intuitive enough to become a part of the normal workday. SharePoint can be customized to help create the most convenient user interface and user experience possible to encourage employees to use it as part of their everyday work. 

Should employees need some assistance, additional advanced functionalities, such as artificial intelligence, can be implemented to help boost employee performance and improve the company’s competitive edge.


Compliance Regulations

Customizing SharePoint allows for the creation of a hybrid environment that connects the on-premises storage and intranet with its cloud deployment counterparts. For example, this is incredibly beneficial for healthcare organizations as they are under strict federal and state guidelines not to store patient information on their premises and store routine documents in the cloud. 


Site Consolidation

Shared work environments or sites can be integrated into a single platform through SharePoint to lower the cost of the siloed site administration. This consolidation not only lowers costs but also makes it much easier for internal teams and employees to manage and access data.


The deployment type of the platform defines the extent of the customization options of SharePoint. SharePoint Server, the on-premises deployment of the platform, supports both server-side code and client-side code. The access of the server-side code in this deployment makes customization of the platform nearly limitless. 

The cloud deployment (SharePoint Online) makes server-side code unavailable, so the client-side code must be used for customization with HTML, CSS, and JavaScript. Customizations are a bit more limited with this deployment because of its lack of server-side coding. 

Before companies decide on which version they would like to use, they must figure out exactly how customized they will need or want to make SharePoint as this may have an influence on their choice.

What to Customize in SharePoint

  • Navigation

    Navigation customization helps users access the information that is more relevant to their company and their daily tasks. It can enable the adding, editing, or removal of links in the menus located on the team site, management of the menus on the communication site, changes on the hub site, and more options.

  • Design

    SharePoint allows for the modification of design features across sites. This includes styles, colors, page layouts, logos, and many other aspects to create a look and feel unique to each organization. This helps to promote company culture as well.

  • Workflows

    SharePoint Customization enables the building of custom workflows that may not be available in its original state. There are many tools available for creating custom workflows within the platform, such as Microsoft Flow, Visual Studio, and SharePoint Designer.

  • Page Content and Forms

    Custom page layouts are possible through the customization of SharePoint as well as custom Web Parts, including News, File Viewer, Bing Maps, Galleries, and others. Custom add-ins, multilingual support, advanced analytics, smart search, content personalization, and many other unique features are also possible with customization. Specific forms for quizzes, polls, and surveys are possible through the use of PowerApps or Microsoft Forms.

  • Software testing

    A comprehensive mix of investigation processes to ensure high-quality web, desktop, and mobile products.

  • Pre-certification and compliance testing

    Includes PCI DSS, Section 508, UK and European accessibility standard, and more.

At BairesDev, we provide custom SharePoint application development services for businesses of all sizes across every industry and vertical. From consultations and application development to data migration, support, and unique solutions, our team can help guide you through your digital transformation with SharePoint. Contact our experts today to learn more about our SharePoint Customization services.

  • The Benefits and Options for SharePoint Customization 2

    10 Tips for using Sharepoint

#1: Provide Training

While SharePoint is an accessible platform, some people might need time to adjust to the new system. Provide training in how to use the software and leverage various applications and tools within it to ensure your team is making the most of it. Your colleagues may well find that it will make their work lives considerably easier.

Training can also increase buy-in and morale, encouraging people to get on board with the platform. It’s a good idea to bring in an expert consultancy like BairesDev to train your employees on how to tap into the many features of the software.

#2: Offer Resources

SharePoint is an excellent means of sharing resources, from discussion forums to project management tools. You can also store and give access to documents, templates, libraries, calendars, and more. The platform enables you to share information and materials internally, streamlining collaboration and communication.

#3: Use Alerts

SharePoint allows you to create alerts to practically anything that happens via the platform. Establish alerts for when users receive messages or when updates to various files or libraries — including shared ones — occur. SharePoint alerts are delivered by email, and you decide what kinds you’d like to receive, such as when particular types of files are created or deleted or a calendar is updated.

#4: Make Your Files Searchable - and Filterable

As you may already know, SharePoint’s search function is the ideal way to locate specific files and documents. To ensure that it does its best work for you, tag your content properly, making it easy to find.

Only want to see particular data or information? Adjust your views to only look at the specific content you’re looking for. This will filter out the noise and allow you to focus on what’s important to you.

#5: Label It

Just like tagging documents and files, labels will help you keep everything organized. You can title documents, of course, and you can also label other assets and group them by type into libraries with individual names. Organize them into folders to further ensure that your content is manageable and easy to find.

#6: Encourage Employees to Create Their Own Resources

As a leader, you’ll be providing plenty of resources to your employees via SharePoint. But you can also have your team members create their own resources, such as an internal website and pages, databases, documents, and applications. This will facilitate stronger collaboration, efficiency, and productivity and empower people at all levels and in all different departments to work together and create the materials they need.

#7: Collaborate

Ultimately, SharePoint is all about collaboration, and there are many features that foster your teamwork efforts. For example, you can work together on documents and make edits in conjunction with one another, having multiple people contribute to them at once. You can even do this simultaneously, allowing changes to happen in real-time and avoid having multiple versions of the same document circulating at once.

#8: Consider Add-Ins

There are many different applications you can add to make your SharePoint experience even better. You can choose the ones that are most appropriate for your organization, from timesheets to directories to alerts. Some examples include:

  • Travel Request System
  • DocuSign
  • Time-Off Manager
  • Bulk Edit
  • Kanban Board
  • ShortURL
  • Forms Designer
  • My Sticky Notes

#9: Leverage Employee Feedback and Knowledge

Your employees may well have experience using SharePoint and ideas about ways you can best utilize the platform in your organization. Talk to different departments — not just leaders but also those who work most closely with SharePoint — to brainstorm on what you can do with it throughout the business. Your employees could have thoughts that will benefit the whole company.

#10: Provide Training

SharePoint is meant to be customized. From the tools you use to the things you create, no two businesses’ platforms will look exactly the same in SharePoint. By customizing it, you’ll be able to make sure the tool suits your organization’s specific needs. 

It’s a good idea to have an expert like BairesDev handle your SharePoint customization. An outsourcing team will have experience leveraging the best tools, applications, and add-ins to best take advantage of the platform. They can implement the features that are important to you and design it so it is suited to your organization.

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Ever since its launch back in 2001, SharePoint has exceeded its intended uses. With such a varied array of possibilities, it’s not surprising that a lot of companies might need help taking advantage of SharePoint.

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